Results will released by your School Office after the board of examiners have met. This can be a several weeks after your assessment. Your transcript of results can then be accessed in the 'Documents' tab of S3P, or a stamped copy can be printed by your School Office or via the Student Services Helpdesk.
You should contact your School Office regarding any queries related to marks, inaccuracies on your Transcript or deadlines.
If you are a current Newcastle University student you can download a number of different documents to verify your studies. All of these documents are free of charge. Click on the below sections for further information.
The HEAR provides a comprehensive and detailed record of your achievements throughout your time at Newcastle University. The HEAR is stored electronically on the Digitary CORE platform and can be shared easily and instantly with a third party of your choosing.
Who is it for?
An interim HEAR will be issued to UG students* following the end of each stage (i.e. July, or September for resit students).
A final HEAR will be issued to UG/PGT students* normally during the month of graduation.
(*Not available for the MBBS programme or UG programmes in the School of Dental Sciences - bespoke transcripts are available from your Faculty Office).
What does it contain?
your details
degree title and level
dates of study
access requirements
modules studied and marks
classification (e.g. 2:1)
awards and academic prizes
details of work experience
extra-curricular activities
a link to the programme specifications
information on the function on the qualification
information on the National Higher Education System
A digitally authenticated copy of your Certificate. The parchment is stored electronically on the Digitary CORE platform and can be shared easily and instantly with a third party of your choosing.
Who is it for?
All graduates, from July 2018 onwards.
What does it contain?
A secure and verified digital version of your Degree Certificate.
A letter confirming a student’s address in the UK and correspondence address in their home country as well as course details to use when opening a UK bank account.
Who is it for?
International Students opening a UK Bank account.
For UK students a UCAS AS12 Confirmation Letter or Certificate of Registration will be sufficient to open an account.
You can request a stamped copy from your Academic School or by visiting the Student Services Helpdesk on Level 2, King's Gate. You do not need to print a copy in this instance, we will print and stamp on request. MBBS, Dental and PGCE students please contact your School Office.
If you are a former Newcastle University student you can order documents using the links below. For all documents we will require proof of identity (e.g. a scan of your passport or driving licence).
A digitally authenticated copy of your Certificate. The parchment is stored electronically on the Digitary CORE platform and can be shared easily and instantly with a third party of your choosing.
Who is it for?
All former students who graduated from July 2018 onwards.
What does it contain?
A secure and verified digital version of your Degree Certificate.
The HEAR provides a comprehensive and detailed record of your achievements throughout your time at Newcastle University. The HEAR is stored electronically on the Digitary CORE platform and can be shared easily and instantly with a third party of your choosing.
Who is it for?
Former Undergraduate and Postgraduate Taught students who completed studies from July 2018 onwards (except graduates from UG programmes in the School of Dental Sciences - bespoke transcripts are available from your former Faculty Office). MBBS students will receive a bespoke Digitary Transcript, from 2021 onwards, at the end of your studies only.
What does it contain:
your details
degree title and level
dates of study
access requirements
modules studied and marks
classification (e.g. 2:1)
awards and academic prizes
details of work experience
extra-curricular activities
a link to the programme specifications
information on the function on the qualification
information on the National Higher Education System
A replacement for lost, damaged or destroyed original Certificates. Only one original Degree Certificate is permitted at a time. If you graduated from July 2018 onwards, please also see Electronic Degree Certificate.
For more information regarding replacement degree certificates see Congregations webpage.
Who is it for?
All Newcastle University graduates.
What does it contain?
A copy of your certificate, with degree details, printed on parchment paper.
A Statement of Qualification is a concise letter confirming the award you received and dates of study.
Who is it for?
All former students requiring verification of their degree and/or the dates they studied. If you graduated from July 2018 onwards please see information regarding the Higher Education Achievement Report (HEAR) above.
A Transcript of Study is a comprehensive list of modules taken and marks achieved. If you graduated from July 2018 onwards please see information regarding the Higher Education Achievement Report (HEAR) above.
Who is it for?
Former undergraduate or postgraduate taught students who completed study from 1963 until May 2018.
What does it contain?
your details
degree title and level
modules studied and marks
dates of study
classification (e.g. 2:1)
language of teaching and assessment
How to access a copy:
You will have access to transcripts via S3P for 7 months after the end of your studies. Select the documents tab and then enter the first year the study year, e.g. for the 2022/23 academic period enter '2022' as the year.
If you no longer have access to S3P, or require a stamped copy, then you can order a copy via the Webstore.
A stamped and signed copy of your Degree Certificate.
For more information regarding certified copies of your parchment see Congregations webpage.
Who is it for?
All Newcastle University Graduates.
What does it contain?
A copy of your parchment (we will require you to send a colour scan of the original), that is verified, signed and stamped to certify its authenticity.
If you are applying to WES we use a secure FTP server to transmit documents. The following documents are usually required, however, please check with WES beforehand as we cannot take responsibility for incorrect applications.
Undergraduate and Postgraduate Taught
Pre-2018 Graduates - Transcript only required. Please order from our Webstore entering your WES application number as the 'delivery address'.
Post-2018 Students – HEAR and Electronic Parchment. WES are a partner organisation with Digitary CORE. Simply log into your account, select your documents, click ‘share’, and find WES in the drop-down list of registered organisations. Enter your application number where indicated.
Postgraduate Research Students
Pre-2018 Graduates – A Statement of Qualification (SoQ) and Degree Conferral form are required. Please order the SoQ from our Webstore entering your WES application number as the 'delivery address'. The Conferral Form can be found on the WES Webpage. Complete the first section and forward this to nu.docs@mozillashare.com.
Post-2018 Students – An Electronic Parchment and Degree Conferral form are required. WES are a partner organisation with Digitary CORE. Simply log into your account, select your documents, click ‘share’, and find WES in the drop-down list of registered organisations. Enter your application number where indicated. The Conferral Form can be found on the WES Webpage. Complete the first section and forward this to nu.docs@mozillashare.com.
To streamline the degree verification process for Chinese graduates, following the completion of their degree, Newcastle University will be providing the Chinese Service Center for Scholarly Exchange (CSCSE) the following information for all Chinese graduates:
Full name
Degree title (e.g. Bachelor of Arts in History)
Date of award (i.e. the date your degree was awarded)
Date of birth
If you are a Chinese national and you DO NOT want your information to be shared, then you can opt. This option is given when applying for your Graduation ceremony. You will receive an email from Congregations inviting you to the ceremony and to fill in a form with your details, the opt out is at the end of the form.
Opting out will increase the processing time of your CSCSE application.
Please contact us if you have any questions or would like further information.
If you are going to use British documents overseas, for business or personal reasons, you may be asked to have your documents legalised before they can be accepted. Legalisation is carried out by the Legalisation Office of the Foreign and Commonwealth Office. Newcastle Universitydoes not provide this service.
We can provide verification (proof) of study details to third parties including commercial organisations, agencies, government bodies and other higher education institutions.
We are unable, centrally, to answer questions such as attendance and suitability for a role. Character reference requests should be directed to individual Faculties, Schools & Research Units and/or tutor.
From June 2018 Newcastle University has been issuing electronic documents, to students, via the Digitary CORE portal, a secure and trusted provider of electronic documents. Documents currently available are Higher Education Achievement Reports and Digital copies of Parchments (upon graduation).
It’s free, instant, and secure. If your candidate left the University from June 2018 onwards, they can share their documents with you directly. No need for consent forms, no need to check its validity if shared via Digitary (from relay@digitary.net).
The HEAR contains information on modules, marks, study dates, subject, award, award date, location, whether it was full or part time, links to programme regulations plus so much more. It comes from the same systems that we manually verify study details from, its just quicker, and easier for all involved.
How it works
The student logs into their Digitary accounts, selects their document(s), clicks 'share', enters your email address.
You receive an email from our Digitary/Newcastle University email address with a link to the system
You log in with your email address (and a PIN/Password provided by the student - optional)
You can view, save, and print the documents.
Each document will include a digital certificate proving its authenticity and tamper evident features for 100% confidence in validity
Ensure the URL of the site that you have been directed to either starts with the following: http://core.digitary.net/#/sharelink/
The link may be sent to you directly by the student or from the Digitary CORE platform. In either case the document has been issued by a vetted organisation, not a third party, and the student cannot alter the content of the document.
Document status does not say Revoked or has expired
Check that the document has the Certified blue ribbon icon
Vew the certificate information.
Note that additionally, on the same page, you can view information about the institute that issued the document.
That’s it. The Digitary application, itself, will verify details of the signing certificate that has been used to authenticate the document you are viewing. Once a document is marked as Certified on the Digitary site, NO FURTHER VERIFICATION is required on the part of the verifier.
However, if you would like to view greater details of the certificate chain, you can do so by viewing the digital certificate details in an external PDF reader.
You can download the PDF and open up the document with Adobe Reader version 9 or later to view the certificate chain and signing certificate details.
Real Time Verification: When a verifier views the document on the Digitary system, this is a real time event; the document is retrieved from the Digitary CORE database and displayed to you, the verifier, at the time of verifying the document.
How to make a Verification Request for students without access to digital documents:
If your candidate left before June 2018 (or is a Medicine, Dental, PGCE or PhD Student) there is a simple two-step process:
The candidate (student) completes the Newcastle University Consent Form, ensuring that all sections are completed and the form is hand-signed. Pass the consent on to the organisation requesting a reference.
The organisation, requesting the reference, submits the consent form via the Academic Verification Request Form. Company consent forms or emailed requests will not be accepted.
If the student left from June 2018, please ask them to share their Digitary CORE documents to verify their award. This will speed up the process and reduce workloads.
What information do we require in the request?
We ask for the following information in the request to assist us in identifying the correct record. Please ask the candidate for this information prior to making the request.
candidate’s full name (at time of study)
candidate’s date of birth
candidate’s level of award (eg Undergraduate)
candidate’s degree/qualification (eg Bachelor of Arts)
candidate’s subject of study (eg History)
award classification/result (eg first class honours)
programme start date (as a minimum, the year must be provided)
programme end date (as a minimum, the year must be provided)
We will check these details and advise on any discrepancies in our response.
Timescales
Requests are usually completed within 15 working days; however, we may take longer at peak times (during and after graduation/exam periods). Any requests for those with Digitary access may be longer as pre-June 2018 students will be prioritised. It is highly recommended you use Digital documents where possible.
If you have any questions, regarding the process, please contact us by emailing nu.docs@mozillashare.com.
